Drafting an invoice
Turn a period of unbilled time into a draft invoice in two clicks.
The fastest way to invoice is to let Hourdini pull in everything that's billable and unbilled for a client and a period. You review, tweak, send.
Draft from unbilled time
Open Invoices, click New invoice, and pick:
- Client. Whose unbilled time you want to draw against.
- Period. This week, last week, this month, last month, a specific
month like
2026-04, or a custom date range. See Time periods for what each option covers.
We pull in every billable, unbilled time entry we find inside that window and lay them out as line items on the draft.
Editing line items
The draft is fully editable until you send. You can:
- Group entries. Combine multiple entries into one line for the client. The line keeps the total hours and money but gets your custom description.
- Edit descriptions. What goes on the PDF is the line description, not the time entry's internal note.
- Add manual lines. Software costs, expenses, retainers, anything not tracked as time. Each manual line takes a description, quantity, rate, and currency.
- Remove lines. Drop entries you don't want to bill yet; they go back to "unbilled" and are available next time.
Saving as draft
Drafts auto-save. You can leave and come back; they live in Invoices → Drafts.
A draft has no number yet; the number is assigned when you click Send. This keeps your numbering gap-free if you abandon a draft.
Multi-currency
Invoices are single-currency. You can't mix EUR and USD line items on one invoice. If a client pays you in two currencies (for example, EUR for retainer and USD for ad-hoc work), draft two separate invoices.